POSITION

PROCUREMENT OFFICER – CONTRACT MANAGEMENT (Number Required: 02)

JOB PURPOSE / DESCRIPTION

Reporting To: Senior Procurement Officer - Contracts Management. To plan, coordinate, manage and administer contracts signed by the corporation.

QUALIFICATIONS

• Must possess a Grade Twelve (12) School Certificate.

• Must have a Bachelor’s Degree from a reputable University vetted by the appointing authority.

• Must be a registered member of the Zambia Institute Purchasing and Supply (ZIPS) with a valid practicing license.

• Six (6) years’ work experience in Procurement Management environment.

EXPERIENCE AND REQUIREMENT

• Knowledge and understanding of the Public Procurement Act No. 8 of 2020 and the Regulations of 2022.

• Good understanding of the procurement and stores processes and procedures.

• Good written and oral communication skills.

• Knowledge of the various implemented business information systems and interface points.

• Must have good understanding of the Control of Records Procedure under SHEQ Management.

• Demonstrable competencies in Microsoft office applications especially Excel, Word and Power Point.

• Team player with good interpersonal skills.

• Ability to prepare and interpret procurement reports.

• Ability to stay focused and carry out tasks in a timely and accurate manner; and

• Detail oriented, dependable and trustworthy.

JOB ACCOUNTABILITIES

• Ensure that delivery of all materials and services by contractors is met in accordance with Corporate objectives and contract obligations.

• Expediting contracts for goods, works and services.

• Monitoring performance of suppliers and contractors.

• Ensure user involvement in contract and procurement management.

• Implement procedures for contract management in line with company policy.

• Provision of advisory services to internal and external customers.

• Maintain contract records and documentation.

• Ensure contract close – out, extension or renewal.

• Contribution to pre - contract planning to optimize capital allowance.

• Conduct site visits for supervision and inspection.

• Ensure compliance with relevant legislation and established procurement and contract procedures.

• Ensure that contract specifications and requirements meet Corporate objectives.

• Employ appropriate procurement options in line with ZPPA requirements for best value.

• Facilitation of contractor payment of interim and final payments.

• Ensure that signed contracts are communicated to all relevant parties.

• Maintaining Register for all duly signed contracts.

• Ensure incidents are recorded and reported.

• Ensure risks are identified to minimize harm to employees, customers and the environment using SHEQ Policies.

• Provide secretarial duties for the Section.

• Safeguarding of all information pertaining to contracts and other relevant information.

• Ensure adherence to health and safety in the workplace.

TENURE

The Contract is for three (3) years.

START DATE

Thursday 14th September 2023

DEADLINE

Tuesday 26th September 2023